Hon. Alicia Polk — Judicial Procedures
Circuit Civil
Quick operational summary based on publicly available court procedure materials. Always verify with the official court source before relying on this information.
Quick Rules
Courtesy Copies
File the notice of hearing and send a courtesy copy to the section email within 24 hours of securing the hearing date and time, and serve all parties.
Verified Aug 10, 2026
Send hearing documents, case law, and pre-marked evidence in an indexed, tabbed binder by mail or courier; do not email them unless permission is given in advance.
Verified Aug 10, 2026
Zoom Hearings
Include the specified Zoom participation language and document-delivery instruction in the Zoom notice of hearing.
Verified Aug 10, 2026
Proposed Orders
For withdrawal of counsel, submit a proposed order with signed stipulations from all parties; otherwise, a motion and hearing are required and the withdrawing attorney must appear in person.
Verified Aug 10, 2026
For ex parte proposed orders, upload the order to JAWS with a cover letter stating that the opposing side reviewed it and does not object.
Verified Aug 10, 2026
Every proposed order submitted ex parte must include a cover letter stating that opposing counsel or the self-represented party reviewed it and does not object.
Verified Aug 10, 2026
Upload proposed orders to JAWS with an explanatory cover letter, state whether opposing counsel agreed to the form and content, and upload all documents as PDFs.
Verified Aug 10, 2026
Do not upload orders changing, cancelling, or scheduling dates without written confirmation from the Judicial Assistant.
Verified Aug 10, 2026
If parties cannot agree on a proposed order after a hearing, submit separate orders by email with a cover letter stating the objections.
Verified Aug 10, 2026
Special Set Hearings
File motions with the Clerk and serve opposing counsel or the self-represented party before scheduling a hearing.
Verified Aug 10, 2026
Coordinate all hearings with opposing counsel before confirming the date and drafting the notice.
Verified Aug 10, 2026
Email the Judicial Assistant for confirmation after all parties agree on a hearing date and time.
Verified Aug 10, 2026
Do not generate a notice of hearing until email confirmation that the hearing has been scheduled is received.
Verified Aug 10, 2026
Set motions in limine with ample time before the affected trial or evidentiary hearing, or the motion will be deemed waived or abandoned.
Verified Aug 10, 2026
A party noticing a case management conference must identify the specific issues to be addressed and list all pending motions.
Verified Aug 10, 2026
Emergency Motions
File emergency motions with the Clerk for determination of emergency status and provide the opposing counsel or party a copy in the same manner as the court.
Verified Aug 10, 2026
After filing an emergency motion, optionally email a courtesy copy to the Judicial Assistant with “EMERGENCY MOTION” in the subject line.
Verified Aug 10, 2026
Provide opposing counsel or party a copy of the emergency motion in the same manner as the court.
Verified Aug 10, 2026
Discovery Disputes
Before filing a motion to compel or protective order, confer in good faith and certify in the motion that the dispute could not be resolved.
Verified Aug 10, 2026
A motion to compel discovery must quote each discovery request and the opposing party’s objection and grounds in full.
Verified Aug 10, 2026
Cancellations
When a case settles, email the Judicial Assistant to cancel scheduled hearings or trial and file and send a Notice of Cancellation of Hearing.
Verified Aug 10, 2026
Only the party that set a hearing may cancel it; if both parties scheduled it for the same time, all parties must agree.
Verified Aug 10, 2026
Notify the Judicial Assistant by email in a timely manner and file and send a courtesy copy of the cancellation notice.
Verified Aug 10, 2026
Other
Attempt a phone conferral before filing a motion; an unanswered email alone is insufficient.
Verified Aug 10, 2026
Notify the Judicial Assistant immediately and cancel scheduled hearings when a case set for trial settles; filing settlement documents with the Clerk alone is insufficient.
Verified Aug 10, 2026
Treat case-management-order deadlines as strictly enforced unless changed by court order.
Verified Aug 10, 2026
Use an agreed order to extend a deadline only when changing the date does not affect downstream dates; otherwise move to amend the case management order.
Verified Aug 10, 2026
A motion to amend a case management order must include the basis and timing of the need, opposition status, requested date and agreement status, and actions and dates supporting the new deadline.
Verified Aug 10, 2026
Contact Information
Judicial Assistant
Amanda Esqueda
Phone
(352)518-4030Official Page
Court WebsiteLast Verified
August 9, 2026
Official Sources
Source: Official court page or published division procedure material.
Official court pageDivision procedures pageOther Pasco County judges
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